Overview
Try it with a single Doctor first to make sure it works. Do the following:
- Get the Doctor to create a DCM calendar in their mailbox
- Have them share it to all users running the Addin
- On a user running the Addin, accept the share
- Go to Configuration(Outlook). Tick 'Use Shared', untick 'Use Folders'
- Go to Setup Calendars and find the Doctor you have the shared Calendar for. Right click on it and select the shared Calendar
- Save and close dialog
- Test
- Restart Outlook
- Test again
If this calendar seems to be working repeat steps (except the Outlook Config) for all Doctors' calendars
Name the calendars something obvious like DC - DrFirstName DrLastName
Steps
Get the Doctor to create a DCM calendar in their mailbox/Create a new calendar for Doctor
- Open Outlook application, navigate to the Calendar tab and right click on Calendar; then click "New Calendar"
- Name the calendar as DC-{doctor's first and last initial}
- Once it is created a new Calendar will be shown under "My Calendars" list
Have them share it to all users running the Outlook Addin
- While selecting the newly created calendar click Share Calendar from the toolbar
- Enter the email address of the person(s) you want to share the Calendar with
- Check the add, edit, delete option; and then click Send Click "Yes" when prompted for permission
On a user running the Addin, accept the share
- Click "Open this Calendar"
- The Doctor's calendar is added on the user's Calendar list under Shared calendars
- Install the Outlook Addin from the directcontrolserverfiles folder
Open Outlook and do the following:
- Go to Configuration(Outlook). Tick 'Use Shared', untick 'Use Folders'
- Go to Setup Calendars and find the Doctor you have the shared Calendar for. Right click on it and select the shared Calendar. Note: This setup is for staff who manage appointments.
- Save and close dialog
Test
Once done all of the Shared Calendars will appear on the Shared Calendars list.
Restart Outlook
Test
If this calendar seems to be working repeat all of the above steps (except the Outlook Config) for all Doctors' Calendars
Optional Outlook Configuration
- Set Calendar as default startup tab for doctor (optional)
- Set up holiday Calendar for all (optional)
- Set work hours (optional)
- Setup common categories for all (Doctors and staff)